I'm at the folks', on a guest account. Had a couple ideas I thought I'd share. See, I'm never as organized as I want to be with my game stuff and I have to carry everything to someone else's house so the fewer papers I have the better.
Also, the fewer bits of paper I have to fiddle with during play the better too. I try to have a map on one side and an random encounters key sheet on the other in a report cover. That way I can carry it with me if I pace around, whisper in a player's ear, or close it when we take a break. But invariably there are other things I need to access: npcs, monster hp tracking, random tables. If I could compress some of the data it would help.
So, what if I print my map on a thicker bit of paper and cut flaps in the major encounter areas. Then if players go there, I fold open the flap and the info on the creatures/features is right there. This could be printed on the back side of the map or, if, it's easier, on another bit of paper stapled to the map.
Another idea is to print business card size room contents and staple or paperclip them to the back of the map near their encounter area. I think this, while cumbersome, might help in two ways: 1) I wouldn't have to go rifling through papers searching for monster hp 2) I could keep track better of what players fought for xp purposes-- put a check mark on the ones they've killed and stash them all in one place for after game tallying. I could have treasure troves ready made in lettered envelopes, then just have a letter on the business card.
Not as elegant as I'd like but I might try one or the other to see how it works for me.